There is one simple way to put a damper on this excitement: unexpected downtime. This is particularly true for email migration. When undergoing an email migration you can’t afford for anything to go wrong or risk losing your primary communicator between your team and the outside world. Whether migrating from on-prem to the cloud or moving from one mail provider to another these five steps can help you minimize downtime during an email migration.
Understand Your Source Environment If you don’t know what you have how can you ensure you move it all? There are obvious things to inventory such as user mailboxes (including emails contacts and calendars) but there are Latest Mailing Database also less obvious things like system mailboxes (such as those you use to send automated messages) distribution lists (a pain to recreate if you forget them) and shared mailboxes (essential for project management or lead generation activities.
You also need to know if there are any necessary business processes workflows settings permissions and so on that need to be moved as part of your migration. For example if your team uses Outlook rules or alerts you need to know that upfront so you can export them pre-migration and retrieve them post-migration. email migration if you are moving from one provider to another like Gmail to Exchange. Gmail uses labels instead of folders and if you don’t find a way to apply the same settings in Exchange your users will be left with their mailboxes in disarray.